Public Question Time and Meeting Guidelines

Important changes due to COVID-19

The Tasmanian Premier has provided notice under the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020 (the Act), outlining measures designed to support Council to continue to operate safely during the COVID-19 pandemic. These notices include provisions:

• To allow Council's to validly meet via teleconference or video conference (electronic recordings will be provided on Council's website)

• To ensure Council's can sign certain documents electronically and;

• Allow for documents that would ordinarily need to be available at Council offices in hardcopy, to instead be accessible online.

Notices Issued: Notice Under Section 17 , Notice Under Sections 18 & 19
To download an information sheet that provides a summary of what these notices mean in effect, click here

To comply with the requirements around gathering and social distancing, there will be no public gallery at Council's Ordinary Meetings until further notice. Detailed minutes of meetings will still be available online and will include a link to an audio recording.

Questions with and without notice

Questions With Notice
A maximum of two (2) Questions With Notice can be submitted. Questions With Notice must be received no later than seven (7) days before the scheduled meeting date.

Questions Without Notice
A maximum of two (2) Questions Without Notice can be submitted. Questions Without Notice must be received no later than 5pm the day before the scheduled meeting date.

How to submit your questions

Lodge online
Use the Questions With or Without Notice Form below to submit questions online.

By email
Email your questions to - please ensure you include your name, address and a contact number.

By phone
Please phone the Council office on 6393 5300

By mail
PO Box 102, Westbury Tasmania 7303 (Questions with notice only)

In person
Hard copies of questions can be deposited into the box located in the outer foyer of the Council office at 26 Lyall Street, Westbury during normal office hours. Hard copies of question registration forms are also available in the outer foyer for those who are unable to print these at home.

Submissions relating to Planning Applications
If you would like to table a submission regarding a Planning Application, please email a statement of no more than 300 words to or mail it to PO Box 102, Westbury, Tasmania 7303. Please ensure your statement is received by the closing date. To view current advertised Planning Applications and their submission closing dates, click here

Submissions will be read out on your behalf, by a Council officer at the scheduled Council meeting. Alternatively, if you wish to speak to your submission, you can do so via phone conference. Please indicate this preference and include a contact phone number in your written statement.

Need help?
If you require assistance submitting questions or help using the online form, please phone Council on 6393 5300.

Questions With or Without Notice Form

Questions on Notice must be received no later than 5pm, seven (7) days prior to the scheduled Ordinary Council Meeting date.

Questions Without Notice must be received no later than 5pm, the day before the scheduled Ordinary Council Meeting date.

Council meeting procedures

Council meetings are undertaken in accordance with legislation. Information about meeting procedures and other relevant legislation can be found on the Local Government Association Tasmania website.

Local Government Association Tasmania

Public Question Time
In accordance with the Local Government (Meeting Procedures) Regulations 2015, a period of thirty minutes for “public question time” is set aside at Ordinary Council Meetings for members of the community to ask questions relating to Council activities.

Questions With Notice Form

Council provides the opportunity for members of the public to make a statement at Council meetings. For information about deputations, see the Helpful Documents sidebar to the right on this page.

Deputation Application Form