Public Question Time and Meeting Guidelines

Important changes due to COVID-19

The conduct of Council Meetings is currently being undertaken in accordance with the COVID-19 Disease Emergency (Miscellaneous Provisions) Act 2020. This has necessarily meant that public attendance at meetings has been restricted. Under these arrangements Council meetings have been undertaken remotely via online avenues.

Given the current COVID-19 circumstance in Tasmania, Council has now resumed face to face meetings at the Council Chambers in Westbury.
While COVID-19 restrictions remain in place, Council is mindful of the need to ensure community safety and compliance with regard to the number of people who may gather. This obligation is balanced with the need to minimise disruption to the business of Council. Considering this, Council has determined that limited public access to Council meetings will be permitted from the date of the next Council Meeting on 11 August 2020.

During this first phase, only individuals making representations to planning applications which are subject to statutory timeframes, will be permitted to pre-register and attend the meeting for their relevant agenda item. To ensure compliance with Council’s COVID-19 Safety Plan, those intending to attend must register their interest with Council’s Customer Service Centre by phoning 6393 5300. On arrival, attendees will be required to provide their name, address and contact number to support COVID-19 tracing in the event it is necessary.

Overall numbers will be limited to four representors in the Council Chamber at once. People will be asked to leave the meeting at the conclusion of their agenda item. If more than four representors have an interest in an agenda item, people may be asked to leave the meeting room after their representation to allow others to make their representation to Council.

Council will continue to ensure minutes and audio recordings of Council meetings are available on Council’s website and will review access for other people and media in due course. These arrangements are subject to review based on any changing circumstance relating to the COVID-19 Disease Emergency.



Questions with and without notice

Questions With Notice
A maximum of two (2) Questions With Notice can be submitted. Questions With Notice must be received no later than seven (7) days before the scheduled meeting date.

Questions Without Notice
A maximum of two (2) Questions Without Notice can be submitted. Questions Without Notice must be received no later than 5pm the day before the scheduled meeting date.


How to submit your questions

Lodge online
Use the Questions With or Without Notice Form below to submit questions online.

By email
Email your questions to mail@mvc.tas.gov.au - please ensure you include your name, address and a contact number.

By phone
Please phone the Council office on 6393 5300

By mail
PO Box 102, Westbury Tasmania 7303 (Questions with notice only)

In person
Hard copies of questions can be delivered to the Council office at 26 Lyall Street, Westbury during normal office hours. Hard copies of question registration forms are also available if you are unable to print these at home.


Submissions relating to Planning Applications
If you would like to table a submission regarding a Planning Application, please email a statement of no more than 300 words to mail@mvc.tas.gov.au or mail it to PO Box 102, Westbury, Tasmania 7303. Please ensure your statement is received by the closing date. To view current advertised Planning Applications and their submission closing dates, click here

Submissions will be read out on your behalf, by a Council officer at the scheduled Council meeting. Alternatively, if you wish to speak to your submission, you can do so via phone conference. Please indicate this preference and include a contact phone number in your written statement.


Need help?
If you require assistance submitting questions or help using the online form, please phone Council on 6393 5300.


Questions With or Without Notice Form

Questions on Notice must be received no later than 5pm, seven (7) days prior to the scheduled Ordinary Council Meeting date.

Questions Without Notice must be received no later than 5pm, the day before the scheduled Ordinary Council Meeting date.


Council meeting procedures

Council meetings are undertaken in accordance with legislation. Information about meeting procedures and other relevant legislation can be found on the Local Government Association Tasmania website.

Local Government Association Tasmania

Public Question Time
In accordance with the Local Government (Meeting Procedures) Regulations 2015, a period of thirty minutes for “public question time” is set aside at Ordinary Council Meetings for members of the community to ask questions relating to Council activities.

Questions With Notice Form

Deputations
Council provides the opportunity for members of the public to make a statement at Council meetings. For information about deputations, see the Helpful Documents sidebar to the right on this page.

Deputation Application Form