Planning your Event

Information and support for planning your next event in Meander Valley!

Council needs to be notified about your event at least three (3) months prior to the event date.

Even if not all details can be confirmed, submitting your event notification form as soon as possible will avoid processing delays. Once received, we will contact you to provide you with guidance and advice that is specific to the type of event you are holding.

There is a lot to consider when planning an event, including but not limited to traffic, waste and risk management, noise and food licensing. For more information about what you need to do to ensure your event is a safe and successful one, download our Event Guide

If you have any questions before submitting an event notification form, we are here to help. Please contact our customer service centre on 6393 5300.

Event Notification Form
Your Details
What is the best way for us to contact you? (please tick)
Event Details
Has the event been held before?
Is this location (please tick):
Will this be a private event or will it be open to the public?
Has an event and risk management plan been prepared for the event?
Will the event require park or reserve hire?
Will the event require hall hire?
Do you intend to erect any temporary structures (eg. marquees, portable stages etc.)?
Will the event require road closures or traffic management?
Will food and beverages be served or sold at the event?
Will alcohol be served or sold at the event?
Will there be any high risk activities at the event? (eg. rides or fireworks etc.)?
The personal information that Council collects from you is deemed personal information for the purposes of the Personal Information Protection Act 2004 and is managed in accordance with Meander Valley Council’s Personal Information Protection Policy (Policy Number 67). Council will only collect, use and disclose personal information as required to perform its functions and activities, and as permitted or required by law, this includes (but is not limited to) disclosure for the purpose of law enforcement and in response to a serious threat to an individual's life, health, safety or welfare; or public health or public safety. Where necessary, additional personal information may be requested or required to support Council’s commitment to providing an effective service to its customer and stakeholders or to deliver a specific type of service. You may also make an application to access or to amend your personal information held by Council. If you wish to raise a concern or a complaint about the collection, handling or management of your personal information, Council’s Customer Service Charter is published on Council website and is available for inspection at Council’s customer service office. Please direct any enquiries regarding your personal information in writing to: General Manager, Meander Valley Council, PO Box 102, Westbury, TAS 7303. Complaints can also be lodged externally with the Tasmanian Ombudsman.