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Council Meeting update - April 2016

13 April 2016


An overview of the decisions made at Council’s April meeting held yesterday:

Development Services

  1. The Department of Justice is reviewing The Building Act (2000). The changes will impact the way Council provides its Building Surveying Service. There will be fewer building permit applications, reducing revenue and the Building Surveying Service will need to be managed as a separate function distinct from the Permit Authority function, adding to the cost to provide it.
    The revised Act has been structured to provide clear and distinct roles and responsibilities for each function of the building regulatory framework. Within the revised Act, Council’s responsibility is to:
  • make sure property owners are informed of their duties under the Act
  • be aware of building work and the use of buildings, and
  • enforce the Act when people fail to comply.

There is no requirement for Council to provide a Building Surveying Service. Based on the Council Officer’s full recommendation, Council agreed to:

  • Cease taking certificate applications for building work on 31 May 2016.
  • Continue to engage a subcontractor Building Surveyor until all existing and open applications are finalised and completed.
  • Communicate to the community in regard to the ceasing of Building Surveying Services and the implementation of a Building Compliance Officer.

2. Council agreed to relocate funding ($45,000) from two deferred projects in the Development Services operation budget to ensure the adequate support of the Green Army Program. 


  1. Council adopted the amended Policy No 73 – Managing Public Appeals
  2. Council considered a Notice of Motion from Councillor Bob Richardson concerning a proposal to introduce closed circuit television (CCTV) in 3 priority places in both Deloraine and Westbury as a business security measure and agreed to apportion $10,000 from accumulated funds to implement the program. In the event of the Meander Valley Business Association receiving a Safer Streets Grant, then the $10,000 will be allocated to Westbury businesses only.
  3. Council considered a Notice of Motion from Deputy Mayor Michael Kelly about a request from Deloraine Devils Netball Club to provide new netball courts in Deloraine and agreed to include a request for funding of $300,000 in the Lyons federal election priority project list.
  4. Council received and noted the Annual Plan review for the March 2016 quarter
  5. Council appointed Mr Chris Lyall of Hadspen, as an Independent Audit Panel Member to fill the current vacancy on the Meander Valley Council Audit Panel.

Economic Development & Sustainability

  1. Former Meander School Decision process

Council agreed to:

  • Make the record of questions and answers of the public meeting held on 21 March 2016 available to the public
  • Make the summary of the record of meeting attendance available to the public indicating the township or city of origin of attendees.
  • Nominate three Councillors to work with Council Officers and an independent research specialist to develop and commission a verifiable survey of Meander residents to provide additional information to assist Council to determine a decision on a future use of the former school site.
  • Offer the three project proponents the opportunity to submit a detailed business plan for their specific proposals, before close of business on 10 May 2016.
  • A report based upon this process will be prepared by Council officers for a Council decision at the June 2016 meeting of Council.                                                                                                       

Corporate Services

  1. Council received the following financial reports for the period ended 31 March 2016:
  • Consolidated operating statement with accompanying operating statements for the key operational areas of Council.
  • Exception and trends report.
  • A detailed list of capital works project expenditure to date.
  • A detailed list of capital resealing project expenditure to date.
  • A detailed list of capital gravelling project expenditure to date.
  • A summary of rates outstanding.
  • Cash reconciliation & investments summary.

Infrastructure Services

  1. Council endorsed the Meander Valley Emergency Management Plan, Issue 5 – January 2016 and will forward the Plan to the State Emergency Management Controller for approval.


  1. Council considered a Notice of Motion from Councillor Deb White regarding the use of glyphosate by Meander Valley Council and agreed to monitor current research into the effects of glyphosate and explore the use of available non-toxic alternatives.

For more information on an individual item, please refer to the full Council meeting minutes and agenda available on Council’s website


Enquiries: Mayor Craig Perkins 0457 401 220

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