Meander Valley Council has produced an Event Management Guide to assist community organisations in the running of public events within the Meander Valley municipality. The guide highlights a number of key issues to consider when planning and organising an event.
An Event Notification Form is the first step in your event application process with Council and should be lodged preferably 6-9 months prior to your event to ensure sufficient time is allowed for the approval process. The Event Notification Form notifies Council of your intent to hold an event and sets in motion the process by which Council will liaise with you regarding the necessary requirements, applications and fees payable for your particular event. Flow charts are provided within the Guide of the event organisation process and Council's application process. An Event Action Plan Guide is also included to provide a timeline guide of your event planning process.
Depending on the type and location of your event you may be required to obtain a number of approvals from Council which might include a Planning Permit, Place of Assembly Licence and Temporary Occupancy Permit. Council staff will inform you of the approvals you will require following submission of an Event Notification Form. PLEASE NOTE: It is essential that you lodge your Event Notification Form with Council at least 3 months, but preferably 6-9 months, before your event.
Council is available to provide guidance and direction to help ensure that your event meets all requirements and that it is run safely and successfully. It remains however the Event Organiser's responsibility to seek additional information where required and to ensure that all approvals have been obtained.
Have you considered making your event 'Smoke Free'? For more information on organising a Smoke Free Event, click here.
Getting Started - Lodge to Council your Event Notification Form:
Refer to Event Management Guide for assistance in organising, planning and managing your event:
Supplementary Information Sheets - Event Management: